Shooting Corporate Events For Posterity

Shooting Corporate Events For Posterity

Shooting Corporate Events For Posterity

Last Updated: 4 weeks by Mike Byron

When it comes to shooting corporate events, there are a few things that you need to keep in mind.

You want to make sure that you capture the event as it unfolds. This means you need to be prepared for anything and everything that could happen.

You also want to make sure that your footage is of the highest quality possible.

Here are some tips to make sure that your event video will be one that people will want to watch for years to come.

Use high-quality equipment when shooting corporate events

When you are shooting corporate events on video, it is important to use a professional video camera. This means a camera that will capture clear footage even in low lighting conditions.

A high-quality zoom lens is also necessary for the variety of shots that you’ll need to document the event.

A tripod will help you to get smooth and steady shots, even if you have to pan or zoom while filming.

Using an external microphone will make sure that the audio is clear and free of background noise.

Preparation for shooting corporate events

Make sure you have all the equipment you need. This includes your camera, tripod, and microphone. You will also need to make sure that you have plenty of batteries and memory cards.

A lens cleaning kit is also a good idea to have on hand, as corporate events can be dusty places.

Be sure you have any video, audio and power cables you need, as well as a selection of adaptors.

You should arrive at the venue in good time before the scheduled starting time of the event. This will give you time to set up your equipment and make sure that everything is in working order.

If possible, it’s a good idea to scout out the location beforehand. This way you will know exactly what you will be dealing with on the day of the event.

Be sure to meet with the event coordinator. They may have specific instructions for how they would like you to capture the event on video. Get a list of the key players and speakers. You’ll need to get shots of all of them during the event. Also, get a copy of the event running order or programme.

Next, walk around the venue and decide where you’re going to set up your camera. You’ll want to find a spot that gives you a good view of the stage or podium. It should also allow you to capture the energy of the crowd.

If you can, get a feed from the house mixing console. You should listen to the audio on headphones to make sure that it’s clear and distortion-free.

You should be present for any rehearsals and sound checks. This will allow you to check the lighting and audio quality.

The most important thing when shooting a corporate event is to be prepared for anything. Things can and do go wrong, so it is always best to be prepared for the worst.

Make sure that you have backup equipment in case something happens to your primary gear.

Also, make sure that you have a plan for what you will do if the power goes out or if there is some other emergency.

Shoot video of the event as it unfolds

When shooting a corporate event, it is important to capture the event as it unfolds. This means that you need to be able to anticipate what will happen next and be ready to shoot it.

Be ready to shoot impromptu speeches or presentations. Things like this often happen at corporate events, so you need to be prepared to capture them.

Also, be sure to get plenty of footage of the crowd. You’ll want to capture their energy and excitement.

Make sure you get shots of all the key players and speakers. This includes the CEO, the MC, and any special guests.

Try to get some B-roll footage. This is footage that you can use to cut away from the main action. It can be things like shots of the venue, the crowd, or even the city skyline.

B-roll footage can add production value to your video.

Capture all the important moments

When shooting corporate events, it’s important to capture all the key moments during the event. That way, the company can have a video to look back on and cherish for years to come.

You will need to record footage of the speeches and the presentation of the awards (if any). Make sure that you capture any other important moments that the company wants you to record.

Get plenty of close-ups and wide shots. This will give you a variety of footage to choose from when you are editing the video.

Capture the reaction of the crowd during the speeches. You’ll want to show their excitement and energy.

Also, make sure you get shots of people mingling and networking during the event. This is an important part of any corporate event.

Edit your footage to create a polished final product

As a corporate videographer, you know the importance of shooting high-quality footage. But shooting great footage is not enough on its own.

You’ll also need to edit your footage to create a polished final product.

This can be a challenge. But some careful planning and editing will let you create a video that captures the essence of the event. One that leaves a lasting impression.

If the event included slide presentations or videos, make sure you have copies of these. This will let you insert them where necessary.

Here are some tips for editing corporate event footage:

Edit for flow

When editing event footage, it’s important to create a smooth and cohesive flow. At its most basic, this means removing any unnecessary shots.

You can also insert B-roll footage or presentation slides when appropriate.

By creating a cohesive flow, you’ll keep viewers engaged. This will ensure that they see the most important parts of the event.

Emphasize key moments

When editing your footage, make sure to emphasize the key moments of the event. These could be the keynote speech or the awards ceremony. Or any other moment that you want viewers to remember.

By focusing on these key moments, you’ll create a more powerful and memorable video.

Document the event from start to finish

Remember that your task is to provide an accurate recording of what happened at the event. Avoid the urge to add fancy transitions or other unnecessary embellishments

Your goal is to create a video that accurately documents the event, not to create an art piece.

Of course, this doesn’t mean that your video has to be boring. Just make sure that any special effects you use enhance the viewing experience. Don’t let them distract from the event itself.

Share the edited event video with your client

Whether you’re shooting an event for a small business or a large corporation, it’s important to know what will happen to the final video.  

Your client will want to view the video before it’s made available to anyone else. You can upload the video to a secure server and share the link.

Make any necessary revisions based on their feedback.

Once your client is happy with the final product, they can share it on their website and on social media. They could also burn it on a DVD for archival purposes.


When shooting corporate events, it is important to capture all the key moments. This will help you to create a polished final product.

By editing your footage with care, you can create a video that captures the essence of the event. Your completed video should leave a lasting impression.

Make sure to emphasize the key moments of the event and document the event from start to finish. This will ensure that your client is happy with the final product.

If you need a video production company to shoot your next event, be sure to check out Astral Studios.

We offer a variety of services, including event videography. Our team of professionals will capture the proceedings. We’ll then edit the footage to meet your needs.

You’ll have a polished final product that captures the essence of your event.

Contact us today to learn more.